ARMSTRONG ATLANTIC STATE UNIVERSITY

ARMSTRONG ATLANTIC STATE UNIVERSITY

STANDARDS FOR PUBLICATION TO THE WORLD WIDE WEB

BACKGROUND AND PURPOSE

Armstrong Atlantic State University (AASU) encourages faculty and staff to communicate information freely and openly on the World Wide Web within the constraints of existing laws and policies. The publication criteria stipulated in this document include minimal stylistic consistency standards and some guidance on the legal and procedural nuances of communicating on the World Wide Web. These standards address official home pages and other official pages. This document also contains some guidelines and useful suggestions for all pages published by members of the Armstrong community. These guidelines augment existing Armstrong computer account agreements, the Armstrong Atlantic State University Information Technology Security Policy, and the Armstrong Atlantic State University Network Acceptable Use Policy.

RESTRICTIONS

Use of Armstrong Atlantic State University web servers for personal monetary gain is strictly prohibited. Including links to specifically for-profit sites with the express purpose of conducting business transactions is likewise prohibited. Web pages in the Armstrong domain may link to other official pages on this site, other educational or non profit organizations, pages created or maintained by Armstrong faculty or staff and online materials for research or educational purposes.

Although student workers are often employed to create and maintain departmental web pages, students are not allowed to publish (upload) material to the official Armstrong web site. Web pages created or altered by students should be approved and published by an Armstrong faculty or staff member. Passwords that allow an individual to publish material to the web server may not be shared with students.

No official Armstrong web page may link to a student web page. Student organizations have reserved space on the Armstrong web server. The sponsor of the student organization can find out how to use that space by contacting the Help Desk at 344-2518 or e-mail helpdesk@armstrong.edu

SITE DESIGN RESPONSIBILITIES

The AASU main page will be developed and maintained by the Computer and Information Services department (CIS) with input from University Relations. All second level index pages will be designed and maintained by the CIS Department with input from University Relations and should follow a consistent theme. The third level College pages will be designed and maintained by the CIS Department with input from the College Deans or a representative. Other official home pages, such as departmental pages, will be designed and maintained by the departments or organizations they represent. Training and Media is available to help with those pages as needed.

OFFICIAL HOME PAGES

For the purposes of these standards, an official home page is a single page that introduces an established University department, committee or organization and provides links to more detailed information about that unit. These pages must incorporate the standards detailed in this document. To ensure continuity, to maintain a consistent image and to improve access to electronic information published by Armstrong, the CIS Department reserves the right to monitor and review the official home pages for the University's colleges, departments and other major units.

Each official home or index page will have the official Armstrong footer at the bottom. The footer as it currently appears is at the bottom of this document. The footer is placed in the index.html page using a server side include. Using a text editor or an html editor such as FrontPage, insert the following above the </body> tag at the bottom of the file:

If help is needed contact the Help Desk at 344-2518 or email helpdesk@armstrong.edu

Additional official Armstrong Atlantic footers may be inserted on the inside pages if desired using the same technique. Inclusion of the footer is only required on the official home (index) page.

Information on each official campus unit web server must be kept up to date. A date last modified placed on the bottom of the page is desired. Units will be notified when pages are found to be out of date and pages should be updated in a timely manner or all links to the page will be removed.

Each campus unit creating an official campus unit home page is responsible for ensuring that the information is factually accurate and of the highest editorial standards for spelling, punctuation, grammar, , etc.

For security reasons use of downloaded or unit written CGI scripts is prohibited unless approved by CIS. To request implementation of a script, contact the Help Desk at 344-2518 or e-mail helpdesk@armstrong.edu

All unit pages must be in compliance with all appropriate Armstrong campus policies and procedures, including computer account agreements and the Armstrong Atlantic State University Network Acceptable Use Policy. Users should refrain from all acts that waste or prevent others from using network resources and from using those resources in whatever ways have been proscribed by the university and the laws of the state and federal governments. Any World Wide Web resource that makes excessive use of network bandwidth may be terminated in accordance with these policies.

OTHER OFFICIAL PAGES

Pages related in any way to the programs of the university and its departments may be considered official pages. It is strongly encouraged that official pages (other than Official Home Pages for which requirements are given above) include some or all of the following elements when it is reasonable, practical, and appropriate to do so. (It is recognized that it is often not practical to alter pre-existing materials when making them accessible via the World Wide Web. It is also recognized that it is appropriate to omit some or all of the following elements when the same information is apparent from the context, available via a link and so forth.)

A link back to a higher-level page.
An e-mail contact address (or a link to a page with same).
Date last modified.

PAGES OTHER THAN OFFICIAL PAGES (Student Pages)

The University recognizes the impossibility of reviewing any and all information published electronically by members of the Armstrong community and, therefore, will not do so. The following information is provided to guide and assist faculty, staff who have an individual page or pages.

The content of any such pages must not violate applicable laws and regulations; must not constitute a copyright or trademark infringement; and must not otherwise violate any local, state, or federal laws. To the average person, applying contemporary community standards, the dominant theme of any page taken as a whole shall not appeal to the prurient interests.

All such pages must be in compliance with all appropriate Armstrong campus policies and procedures, including computer account agreements and the Armstrong Atlantic State University Network Acceptable Use Policy. Users should refrain from all acts that waste or prevent others from using network resources and from using those resources in whatever ways have been proscribed by the university and the laws of the state and federal governments. Any World Wide Web resource that makes excessive use of network bandwidth may be terminated in accordance with these policies.

The following disclaimer applies, in effect, to all pages that are not official but which carry an Armstrong network address. This disclaimer should appear on pages that are not official, or be otherwise reasonably apparent to anyone viewing such pages:

THIS PAGE IS NOT A PUBLICATION OF ARMSTRONG ATLANTIC STATE UNIVERSITY AND ARMSTRONG ATLANTIC STATE UNIVERSITY HAS NOT EDITED OR EXAMINED THE CONTENT. THE AUTHOR(S) OF THE PAGE ARE SOLELY RESPONSIBLE FOR THE CONTENT.

The e-mail address of the author, or other person responsible for placing the information on the World Wide Web, shall be readily apparent for each such page. This may be via information on the page, a link to another page, or the context.

Any pages discovered that are in violation of these Policies and Guidelines are subject to immediate removal from the Network.

COPYRIGHT AND TRADEMARKS - ALL PAGES

The preferred names for the University are "Armstrong", "Armstrong Atlantic" and "Armstrong Atlantic State University" and "AASU." Use of others is discouraged.

Authors or originators using trademarks should have express permission of the person(s) or organization(s) owning the trademarks prior to their use.

The Office of University Relations must sanction any use of the Armstrong (AASU) logo or trademark. University Relations has a list of acceptable logos and trademarks. If the use of the logo is in doubt, the author must request approval from the Director of University Relations.

Authors or originators using photos and images may need the permission of not only the person or organization that owns the photo or image, but also from any persons included within the images. The University Relations Office may be able to assist in locating images for which they have model release forms on file.

Any use of other copyrighted material must have the express written permission of the person or organization that owns the copyright. The Administration of Armstrong Atlantic State University reserves the right to require proof of the written permission and to remove the material if that proof cannot be produced.